What's New in FarmCloud

Farmcloud Release Notes.

Version 2.16.0

Release Date: Jan 26, 2026

In this massive update, we are officially supercharging the Farmcloud Marketplace! We’ve built the foundation for a friction-free trading experiencefrom the moment an Admin invites a new buyer to the final handshake of a completed order. See the full breakdown below.

NEW FEATURES

✨ Onboarding of potential buyers by Admin.

We have implemented a streamlined process for bringing buyers onto the platform. Admins can now invite potential buyers using just an email address with a link to FarmCloud. This removes friction and allows for rapid network expansion. These links are valid for 24 hours with status tracking for pending (sent invite), Accepted (invite accepted) and Expired (time ran out). This encourages prompt registration and minimizes the window for potential security risks.

Once onboarded, the admin is able to edit information for active buyers such as the company name, profile image or logo and the buyer’s full name.To better manage activity in the platform, the admin can activate or deactivate a buyer’s account based on compliance concerns or behaviour while using FarmCloud.

✨ Completing the Loop: Seamless Buyer Registration

We’ve designed a comprehensive account setup page that allows buyers to introduce themselves to the Farmcloud community. During this setup, buyers provide essential details like their name, organization, and contact information. This ensures that every buyer on the platform looks established and trustworthy, which is vital for building strong relationships with the farmers.

✨ Smart Records: Secure Buyer Archiving

When an admin removes a buyer, their information isn't wiped from the face of the earth; instead, it is securely moved to a dedicated Deleted Buyers section. This acts as a digital filing cabinet, keeping your historical data intact while clearing the active workspace of users who are no longer active.

Any buyer moved to the archive is immediately logged out and prevented from re-entering the platform, receiving a clear message to contact support if they try to log in. Within the management dashboard, admins will see a clear visual distinction between active and deleted accounts, ensuring there is never any confusion about who is currently active in the marketplace.

✨The Buyer Onboarding Experience

We've introduced a guided onboarding journey. This experience is designed to tailor the platform to each buyer’s specific needs while ensuring their business profile is complete and professional.

Buyers can browse the product catalog and select exactly what they are looking for—whether it’s tomatoes, capsicum, or other specific crops. This allows us to personalize their experience and eventually connect them with the right farmers at the right time.

Depending on whether they are expanding into new crop varieties or shifting their business focus, they can also update their interests using simple, intuitive menus and toggles in the settings page.

✨Enhanced Buyer Verification

We've launched a robust Document Verification Workflow. This update ensures that every buyer publishing a request on Farmcloud is legitimate, verified, and ready for professional trade.

Buyers can easily track the status of their submitted documents (like the CR12 or Business Registration) directly from their dashboard. We’ve implemented a clear "Traffic Light" system: Pending, Verified, or Rejected. If a document doesn't meet the requirements, the buyer receives immediate feedback so they can fix the issue and stay moving.

Admins can now preview documents, provide specific feedback, and manage the verification lifecycle with ease. This human-in-the-loop approach ensures that we aren't just checking boxes, but actually maintaining the integrity of the Farmcloud ecosystem.

✨Introducing Request for Quotations (RFQs)

We’ve designed a comprehensive RFQ creation flow that covers every detail a farmer needs to provide an accurate quote. Buyers can now specify:

Real business takes time, and sometimes you don’t have all the details ready at once. To support the busy schedules of our buyers, we’ve introduced a "Save as Draft" capability. By allowing drafts, we ensure that buyers don't rush through the process and submit incomplete or incorrect information. It gives them the space to be thorough, resulting in higher-quality requests for the farmers.

Once a request is polished and ready, the transition from a private draft to an official market request is seamless. The system guides them to complete any remaining required information. Once everything is in place, a single click of the Publish button sends the request into the Review queue where the request is reviewed and correct action performed based on the quality of the request for quote.

For farmers, they have a dedicated marketplace section where they can view a list of active RFQs – those that are currently ready and waiting for quotations, and submit their Quotations. They can then proceed to create and submit a quotation for the desired RFQs. The submission process is guided by the Quotation form where farmers fill details like, precision pricing & quantity, flexible logistics and more.

✨ Advanced Search & Filtering

Buyers can slice and dice their data exactly how they want. Whether you need to see only "Approved" requests, find a specific crop like "Capsicum," or search for a unique reference number, the information is now just a few keystrokes away. This is all about efficiency. By reducing the time spent searching for information, buyers can spend more time actually closing deals and managing their supply chains.

✨ Instant Verification Alerts

Buyers and Farmers receive in-app and email notifications throughout their marketplace life cycle activities. For example: If an RFQ or Quotation is Rejected, the email will clearly list the reasons why and provide a direct link to re-upload the correct files.

✨ Resubmitting & Managing RFQs

A rejected RFQ is not the end of the road. Buyers can now open that request and see the exact reason for rejection displayed prominently and the rejected sections highlighted for visibility. You can now edit the information, and Resubmit the request for a fresh review. Also, rejected RFQs as well as drafted one can be deleted when no longer required by the buyers therefore maintaining a clean record of their requests.

✨ The Admin RFQ Review Workflow

When an admin opens a submitted RFQ, they are presented with a comprehensive "dossier" of the request. From produce varieties and quality specs to delivery dates and payment terms. Once the request satisfies the required standards, the request is approved and automatically published to the marketplace for quotations.

If a request doesn't meet the required standards, the buyer is steered in the right direction with enough context of what to update and resubmit the request for review.

✨ Comprehensive RFQ History

Every RFQ features a detailed history log. This isn't just a list; it’s a complete story of the request’s journey. See exactly when a request was created, when it was submitted, and the final decision made. This enables buyers to seek feedback from the platform, track progress and understand any decisions made.

✨ Farmer’s Marketplace Section

The marketplace section in the farmer’s navigation menu serves as a central location for finding new buyers which helps farmers to plan their sales cycles with more confidence.

By default, the RFQs part under the marketplace section shows Open requests—those ready for quotes right now. Farmers can also toggle their view to see Awarded, Fulfilled, or Expired requests to track market trends or their own history.

The Quotations part offers a personalized workspace where farmers can monitor every offer they have sent across Farmcloud. It provides a high level summary of all the quotations where they can see the status, linked RFQ ensuring they never lose track of their submitted quotations.

The Orders part offers a workspace where farmers can view the automatically generated order once their quotation has been accepted by the buyer.

✨ Withdrawing & Resubmitting Quotations

Farmers can withdraw a quotation and be able to create a fresh, corrected version for the same request. This new submission is treated as a clean slate with its own unique identity, allowing the farmer to put their best foot forward with 100% accurate data.

✨ Buyer Quotation Review Workflow

Buyers can review submitted quotations from farmers side by side to help them compare offers and make sound decisions.

They can view farmer names, quoted prices, and delivery terms in a single, clean table with advanced sorting either by price or other key criteria to instantly identify the most competitive bids.

Beyond the numbers, they can open any quotation to see the "full story"—including farmer notes, business photos, and any specialized certifications they’ve attached to prove their quality.

✨ Closing RFQs

If an RFQ is currently Active, you can choose to close it early. This immediately signals to the marketplace that you are no longer accepting offers, saving our farmers time and ensuring your dashboard only reflects your current, high-priority needs.

✨ Total Transparency: The Visual RFQ Timeline

Located directly within the RFQ details page, this interactive timeline shows buyers exactly where they are in the process. It maps out every critical milestone in chronological order.

✨ Automated Order Generation

An order is generated automatically once the buyer accepts a Quotation submitted for their RQF. The system automatically sets the order to a Pending status, ensuring that both parties have a clear, matching record of what was promised.

FarmCloud users, buyers, administrators, and farmers are able to view the orders created from the dedicated orders section in their respective navigation menu.

✨ Order Proof Attachment, Confirmation and Cancellation

Trust doesn't end when an order is created; it’s fulfilled when the product is delivered and the farmer is paid. To ensure every transaction is backed by evidence, buyers officially acknowledge receipt with optional proof of delivery, and Farmers verify the final payment. Only when both sides have signed off does an order reach its Completed milestone.

Buyers are able to cancel an order provided it has not been delivered. When a buyer initiates a cancellation, they are required to provide a mandatory reason. This reason is shared directly with the farmer, ensuring there is no confusion or "silent" drop-offs.

✨ The Roadmap of a Deal: Visual Order Timelines

To provide total clarity from the moment a quote is accepted until the final payment is received, we introduced the Visual Order Timeline. Located directly within the order details view, this new interactive component acts as a chronological "story" of your deal. At a glance, buyers, farmers, and admins can see every major milestone of the order.

✨ Building the Reputation Engine: Ratings & Feedback

To help our community grow with integrity and transparency, we’ve launched a new Ratings & Feedback system. Now, every successful transaction is an opportunity to build your professional reputation and help others make informed decisions. Both the farmer and the buyer can now share their experience using a simple 1 to 5-star rating to rank the transaction. Whether it was a "perfect 5" or had room for improvement, your feedback helps set the bar for quality on the platform.

ENHANCEMENTS

✨ Precision at Your Fingertips: Automatic Units in Daily Reports

We’ve updated the Daily Work Report flow to eliminate guesswork and repetitive navigation, allowing your team to focus on the work rather than the paperwork. Now, the moment you select a product, the correct Unit of Measurement automatically appears right next to the quantity field.

This change is a huge win for efficiency. By pulling the unit info directly into the report form, we’ve removed the friction of switching between pages. It ensures that every report is accurate and consistent.

✨ Seedlings Quantity

We’ve made it more efficient for farmers to record seedling quantities when adding seedlings to farm inventory. The system now accepts seedling quantities as decimal numbers enhancing precision when recording seedlings.

✨ The All-in-One Invoice View

Say goodbye to clicking back and forth! We’ve converged the invoice preview and detail views into a single, high-powered workspace giving you the experience you need at glance.

Now, farmers can manage everything in one place—with a dedicated side-by-side layout that keeps your payments on the left and the invoice itself on the right. It’s cleaner, snappier, and designed for your workflow.

BUG FIXES

✨ Greenhouse Table Crash Fixed!

We fixed an error that was causing the greenhouse table to crash due to a non-standard historical date offset. Now, timezone offsets do not include seconds ensuring correct date calculations.